Step-by-Step Guide to Submitting an Event RFP at Passions on the Beach

Planning a wedding, corporate gathering, or romantic celebration in Aruba should feel exciting—not overwhelming. Submitting an Event RFP at Passions on the Beach is the easiest way to start, giving our team everything they need to craft your oceanfront event on Eagle Beach. This guide walks you through the form, what to include, and how to make your request clear and complete so you can move from vision to reality faster.

Quick answer: How do I submit an Event RFP at Passions on the Beach?

1. Open the Event RFP form on our website (under Events).
2. Enter your contact details (name, email, telephone, address).
3. Select your event type (Corporate, Wedding, or Other).
4. Add your start and end dates.
5. Provide the number of guests and rooms.
6. Choose catering needs (Breakfast, Lunch, Dinner, Appetizers).
7. Add comments with any special requests or vision notes.
8. Check the consent box and click Send.

For planning support at any time, contact our dedicated Event Coordinator at salescoordinator@amsterdammanor.aw or +297 527 1145.

Why submit an Event RFP at Passions on the Beach

Passions on the Beach transforms occasions into unforgettable memories on the white sands of Eagle Beach. From romantic proposals and dream weddings to heartfelt milestones and corporate celebrations, the setting offers stunning sunsets, exceptional service, and a relaxed, beach-elegant ambiance.

• Versatile events: Corporate gatherings, weddings, and intimate celebrations all shine here.
• Signature setting: Toes-in-the-sand dining framed by tiki torches and Caribbean views.
• Capacity for celebrations: Host up to 200 guests for your special event.
• Dedicated support: Our Event Coordinator helps plan each detail so your experience feels seamless and stress-free.

Tip: If you’re exploring options, browse related pages like Corporate Events, Weddings, and Dining under the Stars for inspiration.

Where to find the Event RFP form

You’ll find the Event RFP form on our website in the Events section. Look for "Request a Proposal" to begin. The form is designed to capture the essentials quickly so our team can respond with tailored next steps.

What information the Event RFP form collects (and how to prepare it)

The form is organized into clear sections. Having these details ready speeds up your submission and helps our team respond accurately.

1) Contact Information

Provide the best way to reach you and where your organization or party is based.

• First Name and Last Name
• E-mail (use the inbox you check most often)
• Telephone (include country/area code)
• Address, Address 2 (optional)
• City/Region, State/Province, Postal Code, Country

Pro tip: If someone else should be copied (e.g., a planner), note that in Comments.

2) Event Information

This defines the scope and helps us align resources.

• Event Type: Choose one — Corporate, Wedding, or Other
• Start Date and End Date
• Number of Guests
• Number of Rooms (estimate how many rooms your group may need)

Best practice: Share realistic ranges (e.g., 80–100 guests) if final counts aren’t set yet. Our team can plan for the high end and fine-tune as you confirm.

3) Catering Requirements

Select the services you’d like us to consider. Our team offers delicious, customizable menus that reflect the spirit of Aruba and the beachside setting.

• Breakfast
• Lunch
• Dinner
• Appetizers

If you’re weighing different formats (e.g., coursed dinner vs. cocktail-style with appetizers), mention that in the Comments so we can propose options.

4) Comments

Use this space to add details that bring your vision to life:

• Desired atmosphere (sunset ceremony, starlit dinner, beachfront reception)
• Program flow (welcome hour, dinner timing, toasts)
• Decor preferences (simple beach elegance, florals, lighting notes)
• Accessibility or layout needs
• A rough schedule or special moments (e.g., proposal, first dance, award segment)

5) Consent and Send

Before submitting, check the consent box to allow us to store your information so we can respond to your inquiry. Then click Send—you’ll see a brief status message confirming your submission.

What happens after you submit

Our Event Coordinator will review your details and follow up to clarify your vision, confirm availability, and discuss next steps. You’ll receive personalized guidance to help shape your timeline, menu approach, and on-the-beach setup.

Need to speak with someone right away? Contact our dedicated Event Coordinator at:

• Email: salescoordinator@amsterdammanor.aw
• Phone: +297 527 1145

Practical tips to strengthen your Event RFP

A clear request leads to a faster, more tailored proposal. Use these pointers as you complete the form:

• Lead with the outcome: In Comments, share the one goal that matters most (e.g., heartfelt beachfront ceremony, team-bonding dinner at sunset).
• Time your moment: Sunset is a signature experience on Eagle Beach. Note if you want vows, toasts, or photos set for golden hour.
• Right-size your guest count: Provide a range now and plan to update two milestones later (e.g., 60 days and 14 days out).
• Menu direction: Indicate preferences (seafood-forward dinner, premium steaks, or mixed stations). Mention any dietary considerations.
• Program beats: If you have live music, speeches, or presentations, outline run-of-show timings.
• Rooms estimate: Share how many rooms you anticipate needing so we can consider guest flow and timing across your event days.
• Contact preferences: Tell us how and when you prefer to connect (email vs. phone, time zone).

Featured planning scenarios (and how to reflect them in the form)

• Corporate dinner by the ocean: Select Corporate; choose Dinner and Appetizers; note seating style (e.g., banquet vs. mixed lounge); share any AV or recognition moments in Comments.
• Sunset wedding with reception: Select Wedding; include both ceremony and dinner timing in Comments; add decor notes (arch, string lights) for inspiration; provide guest range and rooms estimate.
• Romantic celebration for two: Select Other; choose Dinner; in Comments, mention "toes-in-the-sand table under the stars" and any special touches for the evening.

FAQs about submitting an Event RFP at Passions on the Beach

What events can I request via the RFP?

You can submit RFPs for Corporate events, Weddings, and Other celebrations, including intimate or romantic occasions.

What is the maximum guest capacity?

Passions on the Beach offers a maximum capacity of 200 guests for your special event.

Can I preview the setting before I submit?

Yes. You can watch our Live Webcam to see Eagle Beach and get a feel for the sunset ambiance before you submit your RFP.

Where is Passions on the Beach located?

We’re on Aruba’s Eagle Beach at Amsterdam Manor Beach Resort—a signature toes-in-the-sand setting with tiki torches and Caribbean views.

Can menus be customized?

Yes. We offer delicious, customizable menus. Use the Catering Requirements section and Comments to indicate your preferences.

Who do I contact with questions?

Reach our Event Coordinator at salescoordinator@amsterdammanor.aw or +297 527 1145.

Internal next steps and resources

As you shape your request, these related experiences can help you visualize the day:

• Explore Corporate Events for team gatherings and company dinners.
• Discover Weddings on Eagle Beach, including sunset ceremonies.
• Imagine your evening with Dining under the Stars.
• Preview the shoreline and sky with the Live Webcam.
• Considering a multi-day program? Note Breakfast and Dinner preferences in your RFP to streamline planning.

Submission checklist (before you click Send)

• [ ] Correct First/Last Name, E-mail, and Telephone
• [ ] Selected the right Event Type (Corporate, Wedding, or Other)
• [ ] Accurate Start/End Dates and a realistic Guest Count
• [ ] Estimated Number of Rooms noted
• [ ] Catering Requirements checked (Breakfast, Lunch, Dinner, Appetizers)
• [ ] Clear Comments about timing, ambiance, and special touches
• [ ] Consent box checked

Conclusion: Your oceanfront event starts with one easy step

An Event RFP at Passions on the Beach jump-starts planning with the right details—so our team can design a seamless celebration on Eagle Beach. Submit your request today and let our Event Coordinator guide you from first idea to final toast under the stars.

Ready to begin? Complete the Event RFP form now, or contact our Event Coordinator at salescoordinator@amsterdammanor.aw or +297 527 1145 to discuss your vision.